Your privacy is critically important to us. At The Happy Works, we have a few fundamental principles:
- We are thoughtful about the personal information we ask you to provide and the personal information that we collect about you through the operation of our services.
- We store personal information for only as long as we have a reason to keep it.
- We aim to make it as simple as possible for you to control what information we store.
- We aim for full transparency on how we gather, use, and share your personal information.
Who We Are and What This Policy Covers
The Happy Works is a consulting service with the purpose of creating happier workplaces. We do this by providing leaders and HR professionals with articles, guides, and how-tos that help them to manage their full employee life-cycle from the happiness perspective.
Below we explain how we collect, use, and share information about you, along with the choices that you have with respect to that information.
Information We Collect
We only collect information about you if we have a reason to do so–for example, to provide our Services, to communicate with you, or to make our Services better.
Information can be collected in two ways through The Happy Works: when you provide information to us, and by Automattic since The Happy Works is built on their product, WordPress.com.
Let’s go over the information that is being collected.
Information You Provide to Us
It’s probably no surprise that we collect information that you provide to us. The amount and type of information depends on the context and how we use the information. Here are some examples:
- Email address. We ask for your email address when you decide to follow The Happy Works and receive the freshest posts straight to your inbox. We also require an email address when you contact us through our contact form.
- Name. In addition to your email address, we ask for your name when you get in touch using the contact form on our site. You may also provide your website or online profile but it is not required.
- Messages. You may also provide us with information about you in the message that you send us using the contact form. For example, if you share your phone number in the message, we will have that information.
- Comments/likes/follows. Just like the messages, you can provide us information by commenting on or liking individual posts on The Happy Works or by following our site. Note that the rest of the Internet may also see your comment/like/follow. This might be obvious to you…but it’s not to everyone!
Information Collected by Automattic
The Happy Works is built on WordPress.com, and Automattic product, and they collect certain information on our visitors. Below is the full Privacy Notice by Automattic:
Privacy Notice for Visitors to Our Users’ Sites
Hi there! This Privacy Notice explains how we, at Automattic, process information about the visitors of our users’ websites in connection with the services we provide through WordPress.com, Jetpack (including WooCommerce Services), IntenseDebate, Polldaddy.com, and Akismet. Read on!
Who’s Who and What This Privacy Notice Covers
Let’s talk first about who we are at Automattic, what we do, and what this Privacy Notice covers. We are the folks behind a variety of products and services designed to allow anyone–from bloggers, to small business owners, and enterprises–to create, publish, and manage their own websites:
- WordPress.com offers the design, features, and support to bring a website to life.
- With Jetpack, website owners that host their websites elsewhere can connect those websites to features and tools available through WordPress.com and WooCommerce Services.
- Polldaddy helps site owners create quizzes, surveys, and polls that fit their brand and vision.
- Intense Debate gives site owners tools to manage comments on their websites.
- Akismet helps keep spam under control by filtering out spam comments–hundreds of millions, every day!
Information We Collect About Visitors to Our Users’ Sites
We collect information about visitors to our Users’ Sites in a few different ways–we collect certain information that the visitors provide to the Site, we collect some information automatically, and we collect any information that our Users provide to us about their visitors.
Information a Visitor Provides to a Site
We’ll start with information that visitors provide directly to a Site, which primarily happens when visitors type into a text field on a Site, like a comment field or a sign-up form. Our Users may also implement other ways to allow Site visitors to provide information directly through their Sites. Here are the most common ways in which a visitor directly provides information to a Site:
- Follower and Subscriber Information: When a visitor signs up to follow or subscribe to a Site using Jetpack or WordPress.com, we collect the sign-up information requested by the Site, which typically includes an email address.
- Site Comments: When a visitor leaves a comment on a Site, we collect that comment, and other information that the visitor provides along with the comment, such as the visitor’s name and email address.
- PollDaddy Survey Responses: When a visitor completes a poll, quiz, or other type of survey prepared by a User via Polldaddy.com, we collect the visitor’s responses to those surveys, and other information that the survey owner requires for a poll/quiz/survey response, like an e-mail address.
- Order and Shipment Information: If a visitor orders something (hooray!) from a Site using our store and ecommerce features available through WordPress.com or Jetpack (including WooCommerce Services), we may collect information to process that order, such as credit card and billing information, and an address for shipping the package along to the recipient and calculating applicable taxes. We may also use this information for other purposes on behalf of our Users–for example, to send marketing and other communications from our Users to their customers, and to provide our User with analytics information about their ecommerce site (e.g., the number of orders from particular geographic areas).
- Other Information Entered on the Site: We may also collect other information that a visitor enters on the Site–such as a contact form submission, a search query, or Site registration.
Information We Automatically Collect from the Site
We also automatically collect some information about visitors to a Site. The information we automatically collect depends on which of our services the Site uses. We’ve listed examples below:
- Technical Data from a Visitor’s Computer and Etcetera: We collect the information that web browsers, mobile devices, and servers typically make available about visitors to a Site, such as the IP address, browser type, unique device identifiers, language preference, referring site, the date and time of access, operating system, and mobile network information.
- Visitor Interactions: We collect information about a visitor’s interactions with a Site, including the “likes” and “ratings” left by visitors to a Site using WordPress.com or Jetpack.
- Location Information: We may determine the approximate location of a visitor’s device from the IP address. We collect and use this information to, for example, tally for our Users how many people visit their Sites from certain geographic regions. If you’d like, you can read more about our Site Stats feature for WordPress.com sites and Jetpack sites.
- Akismet Commenter Information: We collect information about visitors who comment on Sites that use our Akismet anti-spam service. The information we collect depends on how the User sets up Akismet for the Site, but typically includes the commenter’s IP address, user agent, referrer, and Site URL (along with other information directly provided by the commenter such as their name, username, email address…oh, and the comment itself, of course).
- Polldaddy Response Information: We collect information about visitors who respond to a Polldaddy survey. The information that we collect typically includes IP address, browser type, operating system, user agent, and the web page last visited.
- Intense Debate Commenter Information: We collect information about visitors who comment on Sites that use our Intense Debate service. The information that we collect depends on how the User sets up Intense Debate for the Site, but typically includes the IP address and account information on the Site, along with the comment.
Other Information Provided by Our Users
We also collect any other information that our Users provide to us about visitors to their Sites. For example, a User may upload a directory or other information about Site visitors and customers to the “backend” administrative platform for managing the Site.
How We Use Visitor Information
How We Share Visitor Information
We may share information collected about Site visitors in the limited circumstances spelled out below:
- Subsidiaries, Employees, and Independent Contractors: We may disclose Site visitor information to our subsidiaries, our employees, and individuals who are our independent contractors that need to know the information in order to help us provide our services to our Users and their Sites, or to process the information on our behalf. We require our subsidiaries, employees, and independent contractors to follow this Privacy Notice for information about visitors that we share with them.
- Third Party Vendors: We may share Site visitor information with third party vendors who need to know this information in order to provide their services to us. This group includes vendors that help us provide our services to our Users and their Sites. We require vendors to agree to privacy commitments in order to share information with them.
- Legal Requests: We may disclose Site visitor information in response to a subpoena, court order, or other governmental request. For more information on how we respond to requests for information, please see our Legal Guidelines.
- To Protect Rights, Property, and Others: We may disclose Site visitor information when we believe in good faith that disclosure is reasonably necessary to protect the property or rights of Automattic, our Users, third parties, or the public at large. For example, if we have a good faith belief that there is an imminent danger of death or serious physical injury, we may disclose information related to the emergency without delay.
- Business Transfers: In connection with any merger, sale of company assets, or acquisition of all or a portion of our business by another company, or in the unlikely event that Automattic goes out of business or enters bankruptcy, Site visitor information would likely be one of the assets that is transferred or acquired by a third party. If any of these events were to happen, this Privacy Notice would continue to apply to Site visitor information and the party receiving this information may continue to use this information, but only consistent with this Privacy Notice.
- Information Shared Publicly: Information that visitors choose to make public is–you guessed it–disclosed publicly. That means, of course, that information like visitor comments and “likes” are all available to others, including information about the visitor that is displayed in connection with a comment or “like” (such as a visitor’s WordPress.com username and Gravatar). We provide a “firehose” stream of public data (including comments) from Sites to provide that data to firehose subscribers, who may view and analyze the content, but do not have rights to re-publish it publicly. Public information may also be indexed by search engines or used by third parties.
Our Users’ Sites may contain ads from third party ad networks and advertisers, and our Users may integrate other tools and services on their Sites (such as Google Analytics and third party plugins). Please note that this Privacy Notice only covers the collection of information by Automattic, and does not cover the collection by any third party. Ad networks and analytics providers may set tracking technologies (like cookies) to collect information about visitors’ use of a Site and across other websites and online services, such as a visitor’s IP address, web browser, mobile network information, pages viewed, time spent on pages, links clicked, and conversion information. This information may be used by those companies to, among other things, analyze and track usage, determine the popularity of certain content, and deliver advertisements that may be more targeted to visitor interests. For more information about how to manage and delete cookies, visit aboutcookies.org, and for more information on interest-based ads, including information about how visitors may be able to opt out of having their web browsing information used for behavioral advertising purposes, please visit aboutads.info/choices (US based) and youronlinechoices.eu (EU based).
You can read more about how our products and services operate on the links at the top of this notice. And we’d love it if you follow us on privacy.blog for more information about privacy and transparency at Automattic.
How And Why We Use Information
Purposes for Using Information
We use information about you as mentioned above and for the purposes listed below:
- To provide our Services–for example, to send you the freshest posts directly to your inbox or to respond to the messages you send us through our contact form or comments.
- To further develop and improve our Services–for example by creating articles, guides, and how-tos requested by our visitors.
- To monitor and analyze trends and better understand how users interact with our Services, which helps us improve our Services.
- To communicate with you, for example through an email, about services provided by The Happy Works we think will be of interest to you, solicit your feedback, or keep you up to date on The Happy Works and our Services.
Legal Bases for Collecting and Using Information
A note here for those in the European Union about our legal grounds for processing information about you under EU data protection laws, which is that our use of your information is based on the grounds that:
(1) The use is necessary in order to fulfill our commitments to you–for example, such as respond to your messages or comments.
(2) The use is necessary for compliance with a legal obligation
(3) The use is necessary in order to protect your vital interests or those of another person.
(4) We have a legitimate interest in using your information–for example, to provide and update our Services, to improve our Services so that we can offer you an even better user experience, to safeguard our Services, to communicate with you.
(5) You have given us your consent–for example, to send you our freshest posts.
How We Share Information
We do not sell or otherwise share our visitors’ private personal information.
Automattic may share information about you in the limited circumstances spelled out in the Privacy Notice above.
Information Shared Publicly
Information that you choose to make public is–you guessed it–disclosed publicly.
That means, of course, that information such as your likes and comments on The Happy Works are all available to others. Please keep this in mind before sharing.
How Long We Keep Information
We generally discard information about you when we no longer need the information for the purposes for which we collect and use it–which are described in the section above on How and Why We Use Information–and we are not legally required to continue to keep it.
You have several choices available when it comes to information about you:
- Limit the Information that You Provide: If you contact us, you can choose not to provide the optional information, such as your website or online profile.
- Opt-Out of Electronic Communications: You may opt out of receiving promotional messages from us. Just follow the instructions in those messages.
- Set Your Browser to Reject Cookies. You can usually choose to set your browser to remove or reject browser cookies before visiting The Happy Works.
If you are located in certain countries, including those that fall under the scope of the European General Data Protection Regulation (AKA the “GDPR”), data protection laws give you rights with respect to your personal data, subject to any exemptions provided by the law, including the rights to:
- Request access to your personal data
- Request correction or deletion of your personal data
- Object to our use and processing of your personal data
- Request that we limit our use and processing of your personal data
- Request portability of your personal data
EU individuals also have the right to make a complaint to a government supervisory authority.
That’s it! Thanks for reading.